How to create a new company file in QuickBooks Desktop?

how to set up a new company in quickbooks

All you are required to save is a copy of the account balances. Thereafter, you can export the lists using the old company data. Once you are done, start creating a new company file and import the list along with the opening balances. Hopefully, you have understood how to create a new company file in QuickBooks Desktop. Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account.

  • This article will also talk about how to switch companies in QuickBooks Desktop and how many companies can you have in QuickBooks, etc.
  • However, there are times when you might get stuck in some steps.
  • In the newest QuickBooks Online version, the company address, customer-facing address, and legal address appear in separate sections.
  • You can choose multiple businesses by checking the checkboxes, and you can then add information about them or perform other operations related to them.
  • You can also click the “Back” button, if needed, to go back and change answers.

The proper way to manage your bills is to enter a bill using the Bills feature. This will create a payable, which will be listed as a liability on your company’s balance sheet. A fiscal year is a one year reporting period that a company uses for accounting purposes. A company can choose at its discretion when to start and end a fiscal period.

Beginning to Use QuickBooks

To begin setting up your new file, click the Get Started button in the upper middle part of the program. Instead of setting up new items into the old company file create a new one. Because of tax implications affecting the method inventory is tracked. It is not possible to change inventory items to non-inventory part items, and you must not change non-inventory items to inventory items. If you are making the leap to Intuit’s accounting software or perhaps transitioning from a different accounting software, you’ll need to know how to setup QuickBooks Desktop. Don’t let this become a daunting task, let us walk you through the process so you can learn how to setup QuickBooks Desktop.

You can set up a revenue account for any company you set up in the same installation of QuickBooks Online. A company file is the Account subcategory of data that is accessible. You must first create a company for each business within the same installation of QuickBooks Online if you intend to utilize it for more than one business. An “Account” is a subset of data that may be retrieved from a company file.

How Should You Choose A QuickBooks Version?

A company file is where you store your company’s financial records in QuickBooks, so it’s the first thing you need to work on in the program. You can create a company file from scratch or convert records previously kept in a small-business accounting program or Quicken. Another approach is to use a file that someone else created. For example, if you’ve worked with an accountant to set up your company, she might provide you with a QuickBooks company file already configured for your business so you can hit the ground running. Restore the backup data into a single file; now you have the same accounts, templates, lists, and preferences.

To use QuickBooks Online for multiple businesses, you must first set up a company for each business within the same installation of the software. An “Account” is a subset of data that can be accessed within a company file. QuickBooks is a widely known and efficient accounting software which allows a user to create a new company file. This new company file can be created every year and thus, it automatically deleted all the data entry required during the initial file set up. When you work on to setup a new company file in QuickBooks, then it is not necessary to delete or close the previous file.

Opening a Portable Company File

Eliminate manual data entry and create customized dashboards with live data. Click the drop-down menu next to your name in the upper right corner of the screen. Now you know how to create a new QuickBooks 2019 file, set it up, and then modify it once it’s created. Another item we set up when creating this file is the Chart of Accounts. If you wanted to modify that, click on Lists on the main navigation menu and then Chart of Accounts.

The latest version of QuickBooks, which includes improved features and functionalities, is released every year. If not, then it’s time to make the “change and switch from QuickBooks Desktop to QuickBooks Online”. QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts. Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more. We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries.

Points Need to Consider During QuickBooks Data Export from One Company to Another

If you have almost reached that limit, it is suggested you create a new company file from the existing one in QuickBooks. The set of steps to create a new company file QuickBooks Pro and premier might vary from that of QuickBooks Desktop. So, here is a complete guide to set up company file in Pro and premier.

What information do I need to set up a new company in QuickBooks?

  1. Company name, address, phone number, email address, etc.
  2. Business structure (DBA, C corp, S corp, etc) and Tax ID.
  3. Cash basis or Accrual based accounting.
  4. Bank account numbers and statements.
  5. Credit card account numbers and statements.

You can also use QuickBooks Online to manage the accounting activities for a single business. When we first open QuickBooks, how to set up a new company in quickbooks we are greeted with a screen that lists each company file. QuickBooks will list the date modified next to each company file.

Author: Nancy Proctor

Nancy Proctor is Chief Strategy Officer and founding Executive Director of The Peale, Baltimore's Community Museum, based in the first purpose-built museum in the U.S. Previously, Nancy was Deputy Director of Digital Experience and Communications at the Baltimore Museum of Art (2014-2016), Head of Mobile Strategy and Initiatives at the Smithsonian Institution (2010-2014), and Head of New Media Initiatives at the Smithsonian's American Art Museum (2008-2010). With a PhD in American art history and a background in filmmaking, curation and feminist theory and criticism in the arts, Nancy lectures and publishes widely on technology and innovation in museums, in French and Italian as well as English. She edited Mobile Apps for Museums: The AAM Guide to Planning and Strategy in 2010, and coordinated the publication of Inclusive Digital Interactives: Best Practices + Research for MuseWeb with Access Smithsonian and the Institute for Human Centered Design in 2020. Nancy served as Co-chair of the international MuseWeb (formerly Museums and the Web) Conferences with Rich Cherry, and edited its annual proceedings from 2012-2020. Nancy created her first online exhibition in 1995 and went on to publish the New Art CD-ROM and website of contemporary art – a first in the UK – in 1996. She co-founded in 1998 with Titus Bicknell to present virtual tours of innovative exhibitions alongside comprehensive global museum and gallery listings. TheGalleryChannel was later acquired by Antenna Audio, where Nancy led New Product Development from 2000-2008, introducing the company’s multimedia, sign language, downloadable, podcast and cellphone tours. She also directed Antenna’s sales in France from 2006-2007, and was part of the Travel Channel’s product development team 2007-2008. As program chair Nancy led the development of the Museums Computer Network (MCN) conference programs 2010-2011, and co-organized the Tate Handheld conference 2008 & 2010 with Jane Burton. She started the MuseumMobile wiki and podcast series in 2008, was Digital Editor of Curator: The Museum Journal from 2009-2014, and is now on the Journal's editorial board, as well as on the Board of Directors of the Omnimuseum Project.